The Unit is responsible for the complete and integrated management of maintenance activities, technical interventions, and administrative procedures related to the Institute’s buildings and facilities. Its main tasks include:

• Management of tenders for works, building maintenance, facilities, and related areas.
• Drafting and administration of deliberative acts related to contracts for works, buildings, facilities, related areas, and professional assignments associated with construction tenders.
• Preparation and management of policy documents for annual and three-year investment plans concerning assets.
• Contract management.
• Supplier register management.
• Procurement of materials for maintenance works and services.
• Processing and payment of invoices related to its activities.
• Oversight of maintenance services and technical interventions on buildings and facilities.
• Management of subscription-based maintenance contracts for buildings and facilities.
• Administration and upkeep of the inventory of buildings and facilities.
• Compliance with safety regulations related to its activities.
• Administrative procedures for authorisations and concessions concerning buildings, facilities, inspections, and testing.
• Organisation of site inspections for maintenance, verification, and work monitoring activities.
• Project management for extraordinary maintenance of buildings and facilities.
• Execution of first-level technical interventions on buildings, facilities, and related areas.
• Green area management.
• Upkeep and cleaning of external areas of the Institute.
• Management of administrative documentation and archives related to these activities.

The unit ensures the administrative management of procedures and measures related to public procurement for works, maintenance, and utilities, including supply contracts for goods and services, as well as the maintenance of movable and immovable assets, related areas, and facilities. It also oversees the inventory of buildings and facilities and manages all interactions with the Institute’s external technical staff involved in property management. It prepares administrative provisions for supply contracts, regulating the relationships between the Institute and external suppliers. Staff within this unit conducts site inspections to resolve issues related to property management and oversees the corresponding administrative procedures, including authorisations, operational management, and compliance with Legislative Decree 81/2008 (Health and Safety at Work).

The unit operates in close coordination with the Maintenance Agency, ensuring efficient management of issues that require intervention from multiple administrative and technical units.

It plays an active role in maintaining the Institute’s environmental management system, participating in annual audits.

The Unit handles first-line technical interventions on facilities and buildings for the Institute’s departments, both at the central headquarters and local chapters.

Activities include:

• Minor building maintenance, such as painting and basic masonry work.
• Small-scale gardening and upkeep of external pathways.
• Handling of logistics and waste disposal, ensuring recyclable materials are correctly sorted at the ecological waste collection point.

Staff members procure materials needed for technical interventions through local market purchases and collaborate with external companies in managing outsourced second-level maintenance of buildings and facilities.